Risk Management

Risk Management System

A Risk Management Committee chaired by the Head of Corporate Administration Division has been established to strengthen the defense system in response to the various risks facing the company, and risks that can have a significant impact on management are managed throughout the organization, and appropriately evaluated and responded to. Furthermore, in response to the specific individual risk involving compliance, safety, disasters, information security, and export management, we have established committees and councils including the Corporate Compliance Committee, Central Safety and Health Committee, Central Disaster Prevention Council, CSR Council, Environment Council, Information Security Council, Personal Information Protection Management Committee, and Export Control Committee. We have prepared and developed regulations, guidelines, and manuals for implementing risk management, and we also conduct education and training activities.
The status of the activities of each of these committees and councils are reported to the Management Meeting as appropriate and reported to the Board of Directors when deemed necessary.

The following meetings were held in FY 2018:

Risk Management Committee Met four times
Personal Information Protection Management Committee Met six times
Export Control Committee Met twice
Information Security Committee Met twice
While reports were made to the Board of Directors for issues requiring advanced management decisions, there were no risk issues that would require a management decision by the Board of Directors in fiscal 2018.
Going forward, we will not neglect our daily activities, and we will implement the PDCA cycle by identifying possible risks, considering countermeasures, notifying the parties involved, and conducting verification.

Review of FY 2018 Activities

Verifying employee safety

A system for verifying employee safety was adopted in 2009, and has been implemented continuously since then.
The O.E. Tire Sales & Marketing Division, which is responsible for sales of tires to automotive manufacturers for fitting to new vehicles, implements safety verification training for relevant personnel several times a year.
Yokohama Tire Japan Co., Ltd., which sells vehicle tires and related products, also carries out safety verification training for its employees based on a disaster scenario.
Training in progress at the Sales and Marketing Division office in Kanto-Koshin region.

Being prepared for a disaster (database activation)

In FY2017, data regarding the current implementation status of the stockpiling of emergency supplies at individual business sites, evacuation training to ensure readiness in the event of a disaster occurring, and first-aid training using automated external defibrillator (AED) equipment, etc., was collated in the form of a unified database.
This has facilitated the restocking of emergency supplies of which there was a shortage, and made it possible to add new items where needed.
We have also been able to verify the content and frequency of emergency evacuation drills, and the number of people participating, to ensure that personnel can respond promptly in the event of a disaster.
Then, in fiscal 2018, besides re-confirming that business sites have several days’ worth of water, food etc. stockpiled using a database, we also began preparations to enable us to act as an emergency evacuation location for local residents in the event of a disaster.

Disaster prevention initiatives

In addition to the safety, quality, and compliance, material issues for CSR also include fire prevention, disaster prevention, and BCP, and we are working to strengthen fire prevention and disaster prevention activities.
These activities include the advance prevention for incidents such as small fires at Yokohama Rubber and the establishment of mechanisms in preparation for disasters through risk assessments on natural disasters that have become more extreme and occurring in greater numbers.
We created company-wide guidelines for fire prevention and a framework for fire prevention audits in fiscal 2018, and fire prevention will be conducted on each business and office based on this in fiscal 2019 and later.?
Fire prevention audit
In addition, we will implement advance measures so that a prompt first response and recovery can be achieved and a crisis does not occur when our business is exposed to a drastic change such as a disaster by establishing and strengthening business continuity plans (BCP) based on the disaster prevention manual for each business location. In doing so, we will protect our employees from disasters and strengthen frameworks for continuing to provide value to customers through products and services.